Maynooth University Student Residences

BOOKING

Room booking for incoming new first year undergraduates (those who will recieve a CAO Offer in 2022) for the academic year 2022-2023 will be held  after the CAO offers of Round 1 (9 September 2022 at 10am).  The booking will be on a first come first served basis.. 
The general booking will be done online as a first come first served offering as usual. The link will be made available on the landing page of the accommodation web pages under the heading "Booking Links"  www.maynoothuniversity.ie/accommodation. (this may not be visible on a phone please use laptop or desktop)
Before booking a room in Student Residences please consider carefully your own needs, all your other options including commuting, your budget and how well the Student Residences will suit you, particularly given the restrictions that may continue to be necessary if Covid19 is still ongoing. Please read the "Before Your Book" section to assist you with your decision. 
The online booking event is competitive as there are always more bookers than rooms available (about 4/5 times). So please prepare well in advance and focus on your own booking. If you attempt to book a room in the same apartment with a friend this may indeed slow you down and gives rise to the risk of not getting a room. We do not recommend it. Living on Campus is about meeting new friends and because the residences are all within minutes of each other in the residential quarter of the North Campus it is easy to meet up with old friends also.
Please note there is no option to book a full apartment (to share with friends for example). Booking will be done per room and each booker will choose their own room.
To complete your booking you will need a bank card (debit or credit) to make your payments. We do not offer invoices or accept cheques or other forms of payment including cash. If you are travelling from outside Ireland you need to ensure that you have the use of a bank card that works internationally. As banking rules and security requirements have changed in the last year you may need to become familiar with some security issues that may arise when using a bank card to make payments online. We have an article about this subject HERE and we recommend that you read it in advance of the booking day and check-in. 

Deferred Places - Please Note
First year students who have  deferred an academic place  via the University Records Office will be eligible to book as a "continuing student"  in April and not as a CAO First Year in September.
First year students who have  deferred an academic place via CAO will be eligible to book 9 September 2022 (10am) with all other CAO incoming first years.

Booking a Published University Scheme Option On Campus

If you are eligible to book a room via Scéim, Access Recommendation, Sports Scholarship, Northern Ireland, or as an Academic Scholar you will be contacted by the Residence Office by email once your academic place (offered via CAO only) has been confirmed to us. Alternatively contact us on residence.office@mu.ie to get confirmation. If in doubt book your room in the general offering for CAO students in the first instance. 
 

Please carefully consider these points before your book:

• If, due to travel restrictions relating to Covid 19, you need to arrive early you need to check that with us well in advance to ensure that your room is available or that we can accommodate a quarantine need. Further details  https://www2.hse.ie/conditions/coronavirus/travel.html#Restrict-movements-travel
• Rooms in Student Residences are offered on a full 7 days per week basis for the full academic year (or the full duration of your Licence) as normal - this includes all holiday or "no teaching" weeks like Christmas or reading weeks for example.
• Residents will not be able to host visitors to their apartment from outside the Campus residential community - no overnight guests and no daytime casual guests.
• Consider whether a community environment where shared kitchens and (in some room types) shared bathrooms, will meet your needs 
• Choose your preference of apartment type after you have carefully read the information on the different types of accommodation available and the costs associated to living on campus.
• Take into account the method of payment of rent is required to be a designated bank card from which the monthly amount will be collected directly by the university on the due dates. This service is provided monthly however responsibility for rent payment remains with the resident at all times.
• All apartments are non-smoking. Therefore smoking is not permitted in the living areas or bedrooms of the apartments, in the hallways of the buildings or out of a window. If you smoke, you will have to do so in the open air outside the building. Smoking "out the window" is not allowed. Matches, lighters and any other naked flame makers are not allowed in the residences.
• We regret that the on-campus accommodation is not a suitable environment for families and children, and so no children can be accommodated (17yrs and younger)
• Diversity: Apartments are mixed and you can expect to live with or near students of any gender, any nationality, any age, any course and at any stage of their course. However using allocations by student category rooms (in general) are offered according to student categories and as far is possible most rooms for postgraduates are together for example as are First Years.
• Some students may wish to live on campus because of the impact of a medical, welfare or mobility issue.  Further details for students is available here.  
• Do your financial planning in advance, taking into account that you are charged for 7 days a week for the full academic year.  Payment dates and rates  ​This year and because booking is taking place on 9 September 2022,  there will be a very short time interval between the day to book, the day the first instalment of fees fall due 10 September 2022 and  the day of your move in 11 September 2022.  Please arrange your funding in advance so that you have time to draw down loans or make transfers from accounts to your Bank Card account, bearing in mind that all payments will be made online via Bank Card only (no ebank transfers, cash, cheques or invoices can be accepted). Check your bank card for daily, transaction or payee limits well in advance and be prepared.
• Refunds for periods of absence from your room will not be considered or given.  
• Living in a community with other students is great and Student Residences will create opportunities for you to meet life long friends. However it can also be very challenging living with people you do not already know and who may have different customs or expectations to you. Think about how ready you are for these challenges and how well you will cope before you book a room.

Incoming/New CAO students who catergorise themselves in the following categories should follow a separate process:

• Sports Scholars (check with the Sports co-ordinator of your sport for what is required)
• Students with Additional Requirements/Disabilities - speak with the Access Office
• Scéim Chonaithe – Irish Speaking Students - email Oifig Na Gaeilge <oifig.nagaeilge@mu.ie
• Those who are offered an Entrance Scholarship based on their CAO points will have a separate booking event by invitation.

Before you Fill the Booking Form it is a good idea to add residence.office@mu.ie to your contacts before you commence filling the booking form so that you ensure your Booking Confirmation Email is not sent to spam.

Application Form

The booking form will appear on the Student Residences Website on the "Booking Links" icon on the day of the booking event. 
The online form of booking is the only one accepted. Paper, email, personal callers, telephone etc. applications will not be processed.
Please ensure you use a laptop or desktop only for booking on the day as the website is not compatible with a phone or tablet.
The format of the application form can be found below:

How the Application form will work on the day of Booking
On the date of the booking event the application form opens at 10am on a first come first served basis. The first group of students to click on the form and based on a time and date stamp generated by the system (the time stamp will be in milliseconds as demand is high when it opens), will be given automatic access to the form  for booking.

• Not all students who gain automatic access to the application form are guaranteed a room.
• All other students who click on the link will be placed in a Queuing system behind the first group of bookers. For example if you are number 1 on the queue you are potentially the 501st person to click on the link (as judged by the booking engine). 
• Should any of the first group of students not complete the booking, the next students in the Queue will get access to the booking form and so on until all the rooms are booked.
• The chances of booking a room from the Queue are low, especially if you are a higher number.
• Once all rooms are booked whether you are in the queue or the form (even if you have chosen a room)  the system will stop you moving forward.

I am in the Queue, how will I know when all the rooms are booked? 
Once all the rooms are booked a message will appear on the Queuing screen on your browser to advise all rooms are fully booked. 
Important:  It may be the case that this message does not appear on your screen if your browser settings do not allow the message to update or if pop up's are blocked on your internet browser. If this is the case or you are unsure whether to remain in the queue, please use the ASK function to chat with us live or email residence.office@mu.ie if you have a query.  Please do not call the Residence Office during booking as we will be unable to answer.

How will I know if my application was successful?

Click on the blue coloured "finish" icon at the end of the booking form.

You will have successfully paid €500 and you will have received a Confirmation of Booking Email. 

On completion of the payment, a message will appear to advise that the payment was successful. Where a successful payment is made a transaction number will appear on your screen and a confirmation email will be generated to the email address you put on the booking form. You will be asked to create a password to allow you access into your accommodation account. Please log into your self-service accommodation account as soon as you can to complete the post booking requirements. 

Important - It is very important to input your email address correctly in order to receive a confirmation email.  To ensure that the confirmation email does not go into spam add residence.office@mu.ie to your contacts.

We do not operate wait lists however we do post vacancies any morning at 10am that we have them.
 
The place to find them is Booking Links Space. Please make sure to only book rooms designated to your student category.

How Your Residency Works

Your residency with the univestiy is set out in your Licence to Reside the Confirmation of Booking Email with further information availabe on this website and your Resident Handbook. 

Once your Licence commences (start date is usualy mid September) in Student Residences you will have access to that room for the full duration (7 days per week including all teaching breaks like reading week or Christmas etc.) of your Licence. Your Licence expires at the end of the Academic year (usualy early June).  We do not monitor or offer offer discounts or refunds for times when you do not occupy your room such as weekends (if you go home) or holidays you may take away from campus. The Licence is a rental agreement with a start and end date and will operate as such. If you do not occupy your room or you are absent from your room for a period of time there will be no reduction in the costs.  To find accommodation with a pay as you go option you may wish to consider Home Finder options homefinder.service@mu.ie or Book a Room as you need it with MCCA (Maynooth Campus & Conference Accommodation) front.desk@mu.ie.

From time to time we may need to ask you to change rooms. If that becomes necessary we will prepare a like for like exchange in terms of the room type. This does not happen often but it can occur occassionally and we would like you to know and understand this in advance.