Registry

Please complete the following online form.

Request Form for Undergraduate De-Registration/Deferral

Follow the instructions listed on the form.
Students will only be de-registered from the date the completed form is received in the Student Records and Registration Office.

Students should note the following with regard to cancellation of registration:

• In order to be eligible to re-sit semester 1 modules in the autumn supplementals you must remain registered up to the last day of the scheduled semester one examinations.
• In order to be eligible to re-sit semester 2 modules in the autumn supplementals you must remain registered, i.e., you cannot cancel your registration.
• The final date for de-registration is the last date of lectures in the second semester of the normal academic year.
• It is the responsibility of ALL students to contact the Fees & Grants Office to discuss current and future fee implications - the Fees & Grants Office can be contacted via email: fees.office@mu.ie / Website: www.maynoothuniversity.ie/student-fees-grants

Undergraduate students must perform an exit interview with the Academic Advisory Office, You can book an appointment by either:

• Email: advisory.office@mu.ie
• Telephone: 01 708 3368

NOTE: students who defer before the beginning or at the end of an academic year do not need to perform an exit interview.

Principles:  While students are expected to adhere to the academic requirements of their programme of study, the University acknowledges that a student may experience unexpected or serious difficulties which could prevent them meeting these requirements, and/or inhibit them from performing to the best of their abilities.  This form is to be used to request special permission, as allowed in Marks and Standards, because of extenuating circumstances.   
Please download and complete the  RE1 Extenuating Circumstances Request Form

Note: it is the responsibility of all students to contact the Fees and Grants Office to discuss current and future fee implications. Email: fees.office@mu.ie.

The R1 form should be completed and returned to the relevant office below:

• Postgraduate Taught Programmes to Student Records Office (registration@mu.ie).
• Postgraduate Research and Professional Doctorate Programmes to Registry Policy Office (policy@mu.ie).

R1 Postgraduate suspension withdrawal (all programmes) V13. 30 March 2022
Note: suspensions must be sought prior to the commencement of the academic year.

• It is the responsibility of all students to contact the Fees and Grants Office to discuss current and future fee implications. The Fees and Grants Office can be contacted via email: fees.office@mu.ie
• Please ensure your withdrawal or suspension request is signed firstly by the Fees and Grants Office and then by your own department before submitting to the relevant Registry Office (above) for final consideration.
• Students will only be de-registered from the date of Registry approval.

Important ​re-sit/supplemental registration information: 

• ​In order to be eligible to re-sit semester 1 modules in the autumn supplementals you must remain registered up to the last day of the scheduled semester one examinations.
• In order to be eligible to re-sit semester 2 modules in the autumn supplementals you must remain registered, i.e., you cannot cancel your registration.
• The final date for de-registration is the last date of lectures in the second semester of the normal academic year.

Principles:  The University may grant a student an extension beyond the normal maximum period with the permission of their Head of Department and also the Registrar or Dean of Graduate Studies.  Please note that research postgraduate students have published minimum and maximum designated programme completion times . Please see the form for a table of minimum and maximum durations. 

Important to note that in the case of an extension that you may be liable for a fee. Applications for an extension to a scholarship should be made directly to the scholarship granting body. 

To submit a postgraduate extension request you should download, complete and email the  R4. Postgraduate Registration Extension Request Form to policy@mu.ie (Word or pdf format).
  ​
 

This request form is intended for Certificate and Diploma students and also for students enrolled on Adult Education BA programmes.

  R5. Undergraduate Extension Request Form

Name Change Request Form

• To apply for a name change on your record please fill out the following form and return to the Student Records and Registration Office.
• R6. Name Change request

​​Acceptable forms of supporting documentation to facilitate a change to your recorded name include:
 
Passport
Driving License
Current National ID Card for EU/EEA/Swiss citizens
Enrolled or executed Deed Poll which should be accompanied by an affidavit of attesting witness
Birth Certificate
Marriage Certificate

Name and Gender Change Requests: 

• Currently registered Maynooth University students can update their recorded gender through the self-declaration facility available through the Student Web login. This is accessible under the Student Enquiry option; ‘Gender Status Declaration’ tab.
• Former students who wish to apply for a change to both name and gender of their Maynooth University record please contact the Registry Policy Office at Policy@mu.ie for further details.

 A name change request can be submitted separately to the Student Records Office using the R6 ‘Name Change Request form’, which should be accompanied by the required supporting documentation listed on the R6 ‘Name Change Request’ tab above. 

Underlying principles:
Each subject involves a set of modules, some compulsory, some optional. A student requesting to take modules at (i) or (ii) below is required to have the permission of the head(s) of department. Care should be taken in making an application that sufficient credits can be earned in the relevant subjects to be awarded a Single Major, Double Major, Major/Minor, as appropriate.
 
(i) Take an additional module(s) over and above the normal total credit value of the subject and/or programme: If the student is taking an additional module(s) over and above the credit total for their subject, the new module(s) will contribute to the subject mark and the annual mark during the grading process. Note that all modules registered to within the subject must be passed in order to pass the subject. Registering to an additional module is not in lieu of a module already registered for.  No more than 10 additional credits can be taken, subject to an overall limit of 70 credits in any academic year and 35 in any semester.
  R7.1 Request form to take additional module(s) over and above normal credit value of subject and or programme
  
 
(ii) Substitute a module not part of the subject for a module that is normally part of the subject: If the student is substituting a module(s) from outside their programme, the new module(s) will contribute to the annual mark but will not contribute to the subject mark during the grading process, unless specifically requested by the Head of Department. Normally the new module will be linked to a standalone, non-progression subject (displaying on Workbench as subject ‘SISUB’). No more than 10 credits can be substituted in any academic year and no more than 5 credits in any semester.
  R7.2 Request form to substitute a module not part of the subject for a module that is normally part of the subject

 
(iii) Additional modules outside the normal programme: An additional module registration is used when a student takes additional credits outside their primary qualification. In such cases, the additional module is included in the student’s record, displays on an academic transcript but does not contribute to the primary qualification’s annual result. This is referred to in Registry as an LCO registration. Modules registered as LCOs cannot be later substituted into the primary programme registration. There is a fee for this type of registration; students should contact the Fees & Grants Office for details. 
  R7.3 Request form for additional modules outside the normal programme
Note: it is the responsibility of all students to contact the Fees and Grants Office to discuss current and future fee implications. Email: fees.office@mu.ie.
  ​

12 February 2021

The latest deadline to submit a request to amend first year subject selections in semester two is  5.00 pm Friday 12 February 2021. 

Further details regarding the process and request form can be found on the Programme Advisory Office website.  

Students who intend to take up an English Language Teaching Assistantship must complete the form below:

R12, English Language Teaching Assistant Registration

Information on module exemptions is available on the Graduate Studies Office webpage. 
 

Information on recognition of prior learning is available on the Graduate Studies Office webpage.