Registry

Request Form for Undergraduate De-Registration/Deferral
Please download/print and complete the above form.
Follow the instructions listed on the form.
Students will only be de-registered from the date the completed form is received in the Student Records and Registration Office.
Undergraduate students must perform an exit interview with the Academic Advisory Office, You can book an appointment by either:

• Email: advisory.office@mu.ie
• Telephone: 01 708 3368

NOTE: Students who defer before the beginning or at the end of an academic year do not need to perform an exit interview.

Principles:  While students are expected to adhere to the academic requirements of their programme of study, the University acknowledges that a student may experience unexpected or serious difficulties which could prevent them meeting these requirements, and/or inhibit them from performing to the best of their abilities.  This form is to be used to request special permission, as allowed in Marks and Standards, because of extenuating circumstances.   
Please download and complete the form below:
  RE1 Registry special permission/Extenuating Circumstances request

Please download/print and complete the form below and return to the Student Records and Registration Office. R1, Postgraduate suspension / withdrawal request

• Follow the instructions listed on the form.
• Suspensions must be sought prior to the commencement of the academic year.
• NB: Retrospective suspension requests will not be considered.  If there has been a lapse of more than one semester in registration, students should complete a 'Research & Taught Re-Registration Request' form (Form No. R2).
• Students will only be de-registered from the date the completed form is received in the Student Records and Registration Office.

Partial Registration Request (2020-2021 Academic year only)

Underlying Principle: For students on full time courses, partial registration is not normally allowed. However, in line with public health guidelines, Maynooth University aims to support students who are considered ‘very high risk’ in continuing to pursue their studies where possible. The University acknowledges that as a result of Health Service Executive (HSE) guidance, students who are defined as ‘very high risk’ may not be able to attend campus in person and may need to apply for Partial Registration.
 
Partial Registration:  For the 2020/2021 Academic year only, students enrolled on a taught programme may be allowed, on the basis of exceptional circumstances, to register for part of their programme, taking only the modules which can be taken remotely. Permission to partially register will be determined based on confirmation that the student is in the “very high risk” category, as defined by the HSE, and also the availability of modules which can be delivered remotely in their entirety. Any student on a taught programme at NQF Level 8 or 9 can apply.
 
Before proceeding to complete this form, it is important to make contact with your Academic department(s) for guidance and also refer to the HSE website for guidance on the elevated risk categories, namely ‘very high risk’ as defined by the HSE, available at: https://www2.hse.ie/conditions/coronavirus/people-at-higher-risk.html 
A student who is approved academically to be partially registered will need to agree the specifics of their fee arrangements separately with the Fees Office. 
  RE3.Registry Permission for Partial Registration Request Form (Academic year 2020-2021 only)

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The University may decide, at its discretion, to exempt a student from a module or modules, on the basis of prior accredited study in Maynooth University or in another institution.

Please complete the following form to apply for Exemptions:  Exemption Request Form ​

Principles:  The University may grant a student an extension beyond the normal maximum period with the permission of their Head of Department and also the Registrar or Dean of Graduate Studies.  Please note that research postgraduate students have published minimum and maximum designated programme completion times . Please see the form for a table of minimum and maximum durations. 

Important to note that in the case of an extension that you may be liable for a fee. Applications for an extension to a scholarship should be made directly to the scholarship granting body. 

Please click on the link below to submit a postgraduate extension request.
  R4, Postgraduate Registration Extension Request ​

This request form is intended for Certificate and Diploma students and also for students enrolled on Adult Education BA programmes.

​R5,  R5, Undergraduate extension form (updated Jan 2019) ​

Name Change Request Form

• To apply for a name change on your record please fill out the following form and return to the Student Records and Registration Office.
• Name Change Request Form

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Name and Gender Change Request Form

• To apply for a name and gender change on your record please fill our the following form and return to the Student Records and Registration Office.
• Name and Gender Change Request Form

Underlying principles:
Each subject involves a set of modules, some compulsory, some optional. A student requesting to take modules at (i) or (ii) below is required to have the permission of the head(s) of department. Care should be taken in making an application that sufficient credits can be earned in the relevant subjects to be awarded a Single Major, Double Major, Major/Minor, as appropriate.
 
(i) Take an additional module(s) over and above the normal total credit value of the subject and/or programme: If the student is taking an additional module(s) over and above the credit total for their subject, the new module(s) will contribute to the subject mark and the annual mark during the grading process. Note that all modules registered to within the subject must be passed in order to pass the subject. Registering to an additional module is not in lieu of a module already registered for.  No more than 10 additional credits can be taken, subject to an overall limit of 70 credits in any academic year and 35 in any semester.
  R7.1 Request form to take additional module(s) over and above normal credit value of subject and or programme
  
 
(ii) Substitute a module not part of the subject for a module that is normally part of the subject: If the student is substituting a module(s) from outside their programme, the new module(s) will contribute to the annual mark but will not contribute to the subject mark during the grading process, unless specifically requested by the Head of Department. Normally the new module will be linked to a standalone, non-progression subject (displaying on Workbench as subject ‘SISUB’). No more than 10 credits can be substituted in any academic year and no more than 5 credits in any semester.
  R7.2 Request form to substitute a module not part of the subject for a module that is normally part of the subject

 
(iii) Additional modules outside the normal programme: An additional module registration is used when a student takes additional credits outside their primary qualification. In such cases, the additional module is included in the student’s record, displays on an academic transcript but does not contribute to the primary qualification’s annual result. This is referred to in Registry as an LCO registration. Modules registered as LCOs cannot be later substituted into the primary programme registration. There is a fee for this type of registration; students should contact the Fees & Grants Office for details. 
  R7.3 Request form for additional modules outside the normal programme

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Principles: While there are normally defined academic entry requirements for university programmes, it is appropriate that the University has mechanisms to allow entry to applicants who do not meet the normal requirements, but who have equivalent learning achievements which adequately prepare them for the programme. Each application requires individual review, taking into consideration a number of factors, including;

(i)                  Flexibility to admit applicants from a range of backgrounds,

(ii)                Ensuring the highest standards within programmes,

(iii)              Avoiding admitting students to programmes for which they are poorly prepared.

There are two processes in use:
1. Non-standard applicants: this process is used where the case is being made that the applicant’s academic qualifications should be considered as the primary basis for admission. This may be supplemented by relevant professional experience.
2. Recognition of prior experiential learning: this is used where the applicant’s professional experience is being used as the primary basis for admission.
This request form should be used in tandem with an application on the Postgraduate Applications Centre,www.pac.ie. It should be submitted well in advance of the commencement and registration of the programme. For most programmes, registration is in August and September each year.   
 
Non-standard applicants 
The applicant should document academic courses successfully completed prior to making this application. Where there is also relevant professional experience, the Department will normally review a written personal statement and interview the applicant. 
 
 
Recognition of prior experiential learning (RPEL)
An initial application is made to the Department concerned, and normally involves a written statement and an interview. Following this, a recommendation is made to the Registrar, who may approve progression to the portfolio stage.
As a second stage, the applicant is required to produce a portfolio demonstrating the relevant experience and capacity. This portfolio is reviewed, and used as the basis for a decision on admission.
Please complete and submit the following form: 

 
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12 February 2021

The latest deadline to submit a request to amend first year subject selections in semester two is  5.00 pm Friday 12 February 2021. 

Further details regarding the process and request form can be found on the Programme Advisory Office website.  

Students who intend to take up an English Language Teaching Assistantship must complete the form below:

R12, English Language Teaching Assistant Registration