Are you looking for external or internal research funding?
External funding: If looking for external research funding, there are thousands of funding opportunities in the Research Professional database. If on-campus, you do not have to log in; however, if you register for your own username and password you can use this service off-campus and can set up email alerts and tailored searches to meet your needs.
Alternatively look at the RDO upcoming calls page where there are funding opportunity searches that have been tailored to each Faculty.
Go to External funding
Internal funding: Please visit the Internal funding page to find details on calls, application forms and guidance relating to internal funding opportunities.
Go to Internal funding
Complete the online ‘Intent to submit’ form in order to register your interest in applying to a particular programme. Once this form is received by the Research Development Office, one of the RDO staff will acknowledge receipt within 48 hours, and will be your point of contact until the proposal is submitted.
The Intent to Submit form must be submitted at least two weeks prior to the proposal submission deadline.
Go to Intent to Submit form
The call document contains all the information you need to prepare and submit an application for research funding and is available of the funding agency’s website. It is imperative that you download the call document and read it thoroughly before starting your application.
RDO point of contact will check eligibility of the applicant, assist in preparing the proposal and budget according to the funding agency and Maynooth University guidelines, and will provide information regarding internal deadlines and any supporting documentation required.
Please see the Preparing proposals and Preparing budgets pages for specific guidance.
Go to Preparing proposals
Go to Preparing budgets
All proposals and/or applications for external support must be reviewed and approved by the Research Development Office BEFORE they are submitted to a funding agency. Proposals that are submitted without approval by the Research Development Office may be withdrawn or subject to renegotiation at the discretion of the University.
Incomplete proposals or proposals that contain inappropriate information or which do not comply with University policies or procedures will need to be corrected and the proposal rechecked by the Research Development Office before submission to the sponsoring agency.
If there is a requirement in the programme for industrial funding, partnership or if the application requires ‘TTO’ sign-off or endorsement, please contact the Commercialisation Office to arrange this.
Go to Commercialisation Office
Most funding agencies require the institution where the proposed research is to be conducted to sign and stamp the application before submission. Since the proposal is submitted and the award is made to the University, not to the Principal Investigator (PI), the RDO staff have responsibility to ensure that all funding agency regulations and policies are met. This process is designed to protect both the individuals and the institutions involved over the long term.
This authorisation is granted following a satisfactory proposal check. All applicants should apply for signature not later than 3 working days before the submission deadline.
For proposals that are submitted to the funding agency without being reviewed and approved by the RDO, the following may occur:
- The University reserves the right to withdraw the proposal;
- The University has the right not to accept the award if funded;
- The University has the right to renegotiate the terms and conditions, budget, resources etc., before accepting the award
Once submitted to the funding agency, the application will undergo a technical check to ensure that it meets the funding agency requirements. If the proposal meets the funding agency requirements, it will be sent for peer review. If the proposal fails the technical check, which involves ensuring that the proposal is in line with the eligibility requirements and guidelines as stated in the call document, it will be administratively withdrawn and returned to the applicant without review.
It is important that you notify the RDO point of contact should the funding agency contact you during the review period, especially if you receive a notification of award.
Only the Bursar can accept funding awards on behalf of the University. Please contact RDO to discuss the award acceptance procedure for your specific award.
If a proposal is deemed fundable following the review process, a notification of award will be sent to the applicant and/or the University. This may include any or all of the following:
- Letter of Offer - which outlines the approved budget, start date, duration of the project and any specific terms and conditions associated with the funding award. Contact Research Administration Office.
- Acceptance certificate – this must be signed by the Bursar. Contact Research Administration Office.
- Contract or Grant Agreement - negotiation may be necessary for some awards which will take place before the award is officially accepted by the University. Contact Research Development Office.
- Budget revision request - a budget revision will be required if the budget approved by the funding agency is less than the budget amount requested in the original application. The RDO point of contact will work with the applicant to revise the budget and scope of work as necessary. Contact Research Development Office.
- Overheads acceptance certificate – this must be signed by the VP for Research. Contact Research Development Office.
If the project requires Ethical Approval, the process for seeking approval should begin as soon as possible after the notification of award is received.
Go to Research Ethics
Go to Research Administration Office
Once the award acceptance process is complete, a Business Unit (BU) for the project will be created by the Research Administration Office. The BU is the account number to which all project expenditure should be charged.
Liaise with Human Resources or Graduate Studies Office regarding recruitment of contract researchers and postgraduate students, respectively
Go to Human Resources
Go to Graduate Studies Office
The specific terms and conditions associated with a funding award are outlined in the Letter of Offer and/or the Grant Contract and must be complied with during the course of the project and for a time (specified in the terms and conditions) following project completion. Compliance is required regarding:
- Publicity – ensure that the funding agency is acknowledged appropriately by using logos, publicity material, stickers where necessary.
- Procurement – Maynooth University procurement procedures should be followed when purchasing equipment, goods or services, including consultancy. Please liaise with the Procurement Office for advice.
- Reporting – ensure that progress reports are submitted at the required intervals and in time for the deadline specified by the funding agency.
- Expenditure – it is the responsibility of the Principal Investigator to ensure that the research is conducted within the approved limits for each budget category.
- Publication – Maynooth University Open Access policy applies to all published research conducted at Maynooth University. The terms and conditions of the award may state additional guidelines with regard to publication compliance.
Go to Procurement Office
Go to Internal policies for Maynooth University Open Access Policy
Should you require an alteration in project personnel, scope of work or budget reallocation, please liaise with the Research Administration Office.
Should you require a no-cost extension to the project, please liaise with the Research Administration Office.
Go to Research Administration Office
Submit the end of project report according to the funding agency guidelines as set out in the terms and conditions for the award.