We all create and use data in our work at the university. Data can take different forms including, but not limited to documents, spreadsheets, images, media files or presentations. Each user has a responsibility to maintain and protect the data s/he uses as a member of the University community.
Data can be compromised or destroyed in many ways. Some examples include:
* Virus infection
* Ransomware infection
* Disk failure
* Accidental deletion
* Theft of the computer or other device it is stored on
* Deliberate deletion by third party
When data is damaged or lost, there is a corresponding loss to both the user concerned and to the University.
Users of data can limit the likelihood of data loss by taking some simple precautions.
* Back up your data regularly
* If you back up data to an external device, always disconnect it when not conducting a back-up
* External media such as hard drives or USB keys holding data should be stored in a locked environment
* Be careful about what websites you visit
* Beware of email attachments from senders you do not know or unusually named attachments from known senders
* Beware of using computers other than those provided to you by Maynooth University.
* If you have occasion to work on a personally owned device at home, please ensure that it has the latest operating system and software patches installed and that the anti-virus protection is up-to-date.
* Beware of downloading free software from the internet. Programs and apps that are provided for free may have malicious content packaged inside of them.
* Exercise caution when using open, free public wireless networks
* Exercise caution when using Internet cafe style computers
* If you are suddenly prompted to run an application on your device, refrain from doing so unless you know exactly what it is and are satisfied that it is part of some process you are currently running.
* To take advantage of the best and secure user experience for email we recommend using Maynooth University’s O365 service
If you feel that your computer may be infected with a virus or ransomware:
* Switch it off immediately
* Contact IT Services immediately (ServiceDesk 3388)
You can find more detailed information about Data Protection in Maynooth University at
and about the Data Protection Act 1988 (Amendment) Act 2003 at