Non Staff Expenses

  • This process covers payments that do not fall into the category of “staff” or “suppliers”. i.e. they relate to payments to third parties for “once off” type payments e.g. student aid, school prizes. 
  • A Non Staff Payment Request form is to be completed for each expense claim - 
  • Every form should have appropriate invoices/receipts attached to support the request, a business unit, object code, student number (if applicable) and authorised signatory.
  • Forms to be sent to  for processing


  • To be calculated in Kilometers as follows: First 64 km round trip at 41 cent per kilometre. All additional kilometres at 20 cent.
  • Forms will be returned if they do not contain the correct business unit and object code.