Maynooth University Office of the Bursar

The Irish tax year is based on a Calendar year and so commences on the 1st January and ends on 31st December each year. 

9587715A

Pay day is the 28^th of each month. Where the 28^th falls on a Saturday or Sunday the previous Friday will be the payment date. 

• Complete remittance book docket
• Detach top two copies and send / deliver to the Income Office
• Income office with then return docked stamped as confirmation of receipt
• Remittance advice should be matched and filed.

• Fill out the  Staff Expenses Claim Form
• Fully complete the form to include staff number, business unit and object code, See  Expenditure Codes
• Attach supporting receipts
• Ensure the claim is in compliance with the Universities policies and procedures  University Policies and Procedures Manual: Expenditure
• Sign form as the claimant and have it approved by and authorised signatory
• Forward to the payments office by 5.00 p.m. on Monday for inclusion in the weekly payment run. 

Payment runs are processed on a weekly basis. Invoices receied by 5.00 p.m. on Monday will be processed in the Wednesday payment run. However It can take up to 5 working days for the payment to reach the suppliers bank account and this can be longer for international suppliers. 

The University is obliged under the Late Payments in Commercial Transactions Regulations 2002 to pay all invoices within 15 days from the date the invoice was received. Details of disputed invoices should be documented by departments. When the dispute is resolved the details of the dispute and resolution date should be attached to the invoice when forwarding to the payments office to avoid late payment interest. The interest is charged to the Departments business unit. See https://www.nuim.ie/bursar/payments-office/prompt-payment-returns    for more information

All invoices should be date stamped upon receipt. Departments should label invoices and clearly indicate the following:

• business unit against which the charge is made
• object code for the item or service,  see  Expenditure Codes
• authorised signatory e.g. Head of Department

Invoices should be returned promptly to the Payments office to be included in the weekly payment run. 

Prompt payments interest is due on all invoices paid later than 30 days after the date of receipt. This interest is charged to the Departments budget. 

All invoices should be addressed to the Bursar's Office and will be date stamped upon receipt. (Invoices should be date stamped on receipt if received by a Department in the first instance)

Yes. Banks and Financial Institutions will accept a print out of the online payslip as proof of payment. In some rare cases a stamp of authenticity may be required - this can be obtained from the payroll office. 

If you have further queries relating to your online payslip, please contact the payroll office. 

Yes. Banks and Financial Institutions will accept a print out of the online payslip as proof of payment. In some rare cases a stamp of authenticity may be required - this can be obtained from the payroll office. 

Maynooth University  is legally required to provide employees with access to a Payslip and the facility to print this payslip if the employee so wishes. 

Yes, ePayslips is a secure web service using Secure Socket Layer technology, unique session id's and timeouts after periods of inactivity. 

Yes ePayslips will be available on and off campus via a secure web page with no need to use OpenVPN.
ePayslips are available using your Maynooth University  username and password. Your data is only as secure as your password - if you have shared your password with anyone or feel it has been compromised in any way, please change it here.
Do not use this services in an unsecure environment such as an internet cafe or on a computer or device that you do not trust.