There are several steps in the application process for the Erasmus+ exchange programme. Please read the below information carefully and contact Patty in the International Office if you have any questions.
Step One: Expression of Interest Form - submission date: 28th February 2019
- Identify the institution/s you are interested in attending for your student exchange. Click here to view a full list of our Erasmus partner universities. Please note that most of our Erasmus+ agreements are specific to a subject area. Some universities will let you take subjects outside of the agreement but usually within the faculty only.
- Fill out the Online Expression of Interest Form via Moodle course: Study Abroad and Erasmus Outgoing 2018/19. The Consent form required with your Expression of Interest Form can also be found on Moodle.
As part of your Expression of Interest Form you will be asked to upload the following documents :
- Transcript of Results - most recent copy.
- Personal Statement (max 500 words) outlining why you wish to study abroad.
-Consent Form must signed by your lead academic department coordinator (students doing two languages must get the form signed by both departments and discuss with their international coordinator the requirements they are expected to fulfill while abroad)
- We strongly urge students to indicate any medical condition/learning disability or mental health problem(s) so we are able to offer full support while you are studying abroad.
- Please do not hesitate to join our Erasmus Facebook page where you can talk to Maynooth University Erasmus students currently abroad and ask any questions you may have.
**Please note that completing the Expression of Interest Form does not guarantee automatic acceptance to your chosen host university. Due to increasing demand in studying abroad, allocation of places is NOT based on first-come first-served basis, however, the International Office will do its utmost to accommodate students for one of their top choices.**
Step Two: Nomination to Host University
- After the deadline for the submission of the Expression of Interest has passed, the International Office will inform each student which university they will be nominated to. Please bear in mind that because there is only a few places at each university, you may not be accommodated for your first choice.
Submission date 28 April, 2019
This document must be filled out signed by yourself and your academic coordinator.
We do NOT need you to have it signed by your host university at this stage, but if you do, it’s fine.
Note the fields highlighted in yellow, which must be filled out. Please complete the form electronically and only then print it out to be signed.
Please do this as soon as possible, regardless of whether you’ve already applied to your host university, so that you have time to get it signed by your academic coordinator. Don’t leave this to last minute!
Step Four: Application to Host University and Accommodation
- It is the student's responsibility to check deadline dates for applying to their host university. Some universities will send information to students directly, but some may not, so it is very important to check the host university website and apply on time. Each university differs in their application process, so please do not rely on what your friends are doing if they are applying to different university.
- Please submit a full copy of your application and/or acceptance letter to the International Office for our records. This can be submitted via email, post or in person.
- If you are applying for on-campus accommodation, it is important to submit your application as early as possible. If you need to find your own off-campus accommodation, we suggest you join the official Erasmus page of your chosen host university where you may find your future housemates and perhaps the process of searching will become a little easier.
- It is the student's responsibility to ensure that all application forms, accommodation forms and other documentation required by their host university are completed and submitted on time.
It is the student's responsibility to maintain contact with their host university during summer months and to secure confirmation of accommodation if applying for a room on-campus.
**If your university does not contact you and you receive no information about how to apply to them, please come and see us in the international office.
PLEASE NOTE THAT STUDENTS ARE ALLOWED TO DO REPEAT EXAMS IN AUGUST.
STUDENTS HOWEVER DO NOT HAVE TIME TO APPEAL ANY FAILED REPEAT EXAMS. STUDENTS WHO FAIL THEIR REPEAT EXAMS CANNOT PARTICIPATE IN THE ERASMUS PROGRAMME.
Before You Leave
Upon Arrival at your Host University
- Once you arrive at your host university, check in with their International Office and ask them any queries you may have. Also find out when and where you register. They should also be able to give you campus maps and other information.
- Please be aware that you must complete online registration and pay the relevant fee due to Maynooth University while you are studying abroad - failure to do so will result in a late penalty fine. Current Fees & Grant details are available at https://www.maynoothuniversity.ie/student-fees-grants OR by email at Fees.firstname.lastname@example.org. If you fail to register with Maynooth University, you will be considered to be a deferred student and your credits earned abroad will not count towards your degree. You will receive an email from Maynooth University Records Office regarding the online registration procedure which is available during September - email Records.email@example.com.
Before You Leave Your Host University
- Ensure you completed all necessary course work (assessments, written or oral exams, etc)
- De-register from the University (if required)
- Ensure all your bills are settled
- Close your foreign bank account if you opened one
- Find out what way will your Transcript of Records be issued
**If you experience any academic problems while abroad, contact your international coordinator in Maynooth immediately. If you are worried about anything be it big or small, please do not hesitate to contact Patty (firstname.lastname@example.org)
Most European universities use the European Credit Transfer System (ECTS), but some do not (e.g. UK). Students need to find out what credit system is used by their chosen host institution to ensure they register for the required number of credits: 30 ECTS per semester.
Each student must submit a Transcript of Records from their host university listing all courses completed and ECTS earned during the study abroad period. Some universities send transcripts directly to us, some send them to students and some universities do not issue transcripts automatically, in which case the student must request their transcript of records, usually from the relevant department at their host university.
It is the student's responsibility to submit the Transcript of Records, and any certificates for courses attended as part of their student exchange, to Patty (email@example.com) at the end of their Erasmus.
Students receive their official Maynooth University Transcript of Records for their year abroad at the end of October 2019.
Students who go abroad on Erasmus+ exchange are eligible to receive a small mobility grant awarded by the European Commission. This is to help students with flight costs, public transport fees, etc.
There is no need to apply for this grant, students qualify automatically, but the International Office must receive paperwork required before any money is paid into student's bank account. The grant can only be paid into an Irish bank account in student's own name.
**As of now, students who are in receipt of a grant from SUSI or a local authority can continue to receive this grant when abroad, however they must pass the year abroad in order to receive the grant in their fourth and final year. BSc students who decide to take an additional year making their degree a 5-year BSc International degree can receive this grant for four years only.
It is very important that students save as much money as possible before going abroad as they can't rely on getting a job while studying at their host university. When budgeting for your year abroad, consider the following:
- Flights (first and last, Christmas, possibly Easter and emergency)
- Accommodation + bills for the entire period
- Public Transport
- Food and Toiletries
- Phone + Internet
- Travelling (e.g. excursions, trips organized by host university...)
PLEASE MAKE SURE YOU VISIT OUR STUDENT BUDGETING ADVICE SERVICE WEBSITE FOR VERY USEFUL INFORMATION ON BUDGETING.
All Forms and Resources will be available via Moodle course: Study Abroad and Erasmus Outgoing 2018/19. This is currectly being updated.
Students wishing to apply for a teaching assistantship must consult their language department for more information.
Information on deadlines and how to apply may be found here
Students who intend their teaching assistantship to form part of their final qualification should note that they must register for their year abroad via the Student Web.
Students should notify the Student Records and Registration Office (firstname.lastname@example.org) well in advance of their teaching assistantship year abroad to ensure that the international year option is made available to them when they register online.
Registration is normally in September at the beginning of the year abroad. As with students who go on Erasmus, teaching assistantship students are liable for university fees and are required to meet academic requirements for satisfactory progress.
Please note that International Office does NOT facilitate the English Language Assistant Scheme.