Accounts Payable Supervisor (Permanent) - Finance

Bursar's Office
Tuesday, February 27, 2018

The Role 

The candidate will report to the Financial Operations Manager and be an essential part of the Finance Function team which is responsible for the efficient and accurate payment of all expenditure (excluding pay) incurred by the University.
The Accounts Payable Supervisor will be responsible for the supervision of the accounts payable team in maintaining the sizeable accounts payable ledgers (euro and foreign currency) and expenses ledger. The Supervisor will also be required to meet deadlines for monthly management accounts and meet other various Accounts Payable/Expenses deliverable targets.
The area of accounts payable is currently undergoing transformational change. The Accounts Payable Supervisor will play a key role in implementing and managing this change in systems and processes. Two projects are currently underway:

  • Implementation of online expenses replacing a paper based system. This project is currently in pilot phase.  The successful candidate will be expected to be central to the rollout of the new module of Core.
  • Implementation of JD Edwards Purchase Order Processing replacing a system where the POs are local paper-based and are not integrated with the financial systems of the university. The successful candidate will be expected to play a key role implementation of this module including redesign of the Accounts Payable processes.
  • Following on from Purchase Order Processing the intention is to implement an AP automation process which will scan invoices to allow PO recognition and key data take-on.  

In addition to facilitating efficient AP processes and an effective service delivery model, this position is also expected to trouble shoot process issues and challenges as part of the Procure to Pay (PtP) business transaction cycle working closely with Procurement and other key stakeholders.  The Accounts Payable team is also required to ensure compliance with all tax and public sector requirements in regards to University expenditure.

The person will also be a key point of contact with the general ledger team and various stakeholders during the financial year.