Graduate Studies Forms and Reports
Please find below links to forms and reports that are specific to Graduate Studies current students at Maynooth University.
Maynooth University Graduate Studies Office
ToggleJohn Hume Forms
John Hume Annual Reports - current recipients only
All John and Pat Hume Scholars are required to submit an annual progress report for each year of their funding (including the final year of funding). Reports are reviewed and monitored for satisfactory progress. Where progress is considered satisfactory, funding for the following academic year is approved - subject to the terms and conditions. Instructions regarding Hume progress reports are provided below.
The report is due in hard copy and must be signed by you and your supervisor.
INSTRUCTIONS
Please read carefully the instructions below in full.
1. Hume scholars in 2nd, 3rd and 4th year of structured PhD programme:
Hume Annual Progress Form 2017-18 2nd Year -4th Year
Hume scholars in 2nd, 3rd and 4th year of structured PhD programme can use a copy of their fully completed and signed departmental annual progress review form for the purpose of Hume progress report. Attach a fully completed and signed cover sheet (can be downloaded below) to a hard copy of your departmental progress report.
Cover sheet for Hume annual progress report - structured PhD students (2nd, 3rd and 4th year)
If your departmental progress report does not cover some of the following aspects of your research and academic progress, please address those aspects that are not addressed in your departmental progress report in an appendix:
- Aims of the past 12 months of research
- Progress in research in relation to aims (please give details of methodology and progress in relation to specific aims)
- Any difficulties encountered,the impact they have had/may have, and lessons learned. NOTE: We are interested in hearing also about issues of other than academic nature where Graduate Studies Office can help you or future students, for example by providing workshops on specific themes or by engaging with other University’s units.
- Details of conferences / workshops attended
- Aims for next 12 months of research
This information should not exceed 1500 words.
Note: If some of the above items are addressed in your departmental Annual Progress Review Form, there is no need to duplicate the information in the appendix.
2. All other Hume scholars (1st year Hume scholars pursuing structured PhD and scholars not pursuing a structured programme):
Please download a template for Hume annual progress report below. Your report must be signed by you and your supervisor (original signatures only) and submitted on paper to Graduate Studies Office by the above deadline.
Hume Annual Progress Form 2017-18 1st Year
Note: January registered students in their first year are also required to submit an annual progress report. The period covered will be that since their registration and therefore the report will be less comprehensive than that of September registered students.
John Hume Forms:
New scholars
Scholarship exemption declaration form JPHDA2017
Doctoral fellowship acceptance form JPHDA 2017
JH Scholarship acceptance form
JH Studentship acceptance form
Funded Postgraduate Research Student Pack - for current research students only
Funded Postgraduate Research Students
All funded research students who are funded under Hume Doctoral Awards, MU Doctoral Scholarships, IRC, SFI, HRB, and any external funding managed by the Maynooth University Research Development Office, should complete the Funded Research Student Pack: Research-Funded-Students-Pack.REVD and return to the Graduate School. Payment will not be authorised until the Pack is returned.
Students funded through Graduate Teaching Studentships or personal grants such as SUSI or Social Welfare funding do not need to compete the Funded Research Student Pack.
The Funded Research Student Pack comprises four forms:
Form A: Research Agreement for Funded Research StudentsIn the case of funding through a personal scholarship such as Hume Doctoral Awards, MU Doctoral Scholarships and IRC, the student and the supervisor must complete and sign Form A. In the case of funding through a research grant managed by the supervisor, the supervisor must complete Form A prior to the student signing.
Form B: Research Stipend Form for Funded Research StudentsForm B: the Research Stipend Form for Funded Research Students must be completed by the student. If the student is paid directly through a research grant managed by the supervisor, the student should speak to the supervisor regarding the funding process. For further information please contact: graduatestudies@mu.ie.
Form C: Section 193 Revenue Form (Scholarship Tax Exemption)All students in receipt of a stipend must complete Form C. Stipend payments cannot be made otherwise. All students must have an Irish PPS number. Foreign social security numbers cannot be accepted. Please contact international.office@mu.ie for advice on applying for an Irish PPS number.
Form D: Researcher UndertakingThe undertaking ensures that MU complies with National IP Protocol (http://www.knowledgetransferireland.com/ManagingIP/KTI-Protocol-2016.pdf) as demonstrated by requirement 2 of the National IP Management Requirements.
Scholarships with a Fees Component
For scholarships with a fee component (excluding Hume Doctoral Awards, MU Doctoral Scholarships and IRC), the supervisor must complete the online form and indicate the appropriate Business Unit. Further details: https://www.maynoothuniversity.ie/student-fees-grants/quick-link-forms-documents/postgraduate-fee-internal-transfer-form
GSF1 Initial Meeting Record Form
The
GSF1
Initial Meeting Record formally outlines your individual research programme. As soon as possible after registration, you should hold the initial meeting with your supervisor(s)/supervisory team.
The purpose of the initial meeting is to:
- Provide an opportunity to design a unique, individual programme
- Identify modules that will enhance the student’s research programme
- Identify modules that students will take in year one
- Agree a calendar of meetings
- Ensure the student has attended the induction programme
- Ensure that the student is aware and agrees to the University regulations and policies
The IMR is signed by you and your supervisor and then approved by the DRSPC. A copy should be kept by you and your supervisor and stored in the department, but the original is sent by the department to the Dean of Graduate Studies. This record will inform the Annual Progress Review subsequently carried out by the student’s DRSPC.
Details of the agreed programme are recorded in the IMR which is approved by the DRSPC. The IMR is forwarded by the DRSPC to the GS by the end of October/February, or within four weeks after first registration for students registering outside of standard registration times, for inclusion in the student record system. The IMR informs the Annual Progress Review subsequently carried out by the student’s DRSPC.
GSF2 Annual Progress Review Form
The
Annual Progress Form (Word)
comprises of Part A and Part B.
Part A deals with the student’s research activities, outputs, and progress. The should complete this part of the form in consultation with their supervisor. Part A of the form also requests feedback from the student on supervisory and departmental support and should be completed without the supervisor’s input.
Part B should be completed by the supervisor in advance of the annual progress review and includes a critical review and appraisal of the programme of research carried out to date including enumerating areas for improvement and indicating whether or not the student is making adequate progress. If progress is reported as unsatisfactory or inadequate to the extent that the student is unlikely to achieve the degree for which he/she has been registered, then the supervisor should provide a comprehensive case in support of this conclusion.
GSF3 Research Student Transferable Module Form
The GSF3: Forms for registering for transferable modules form should completed by student taking a PhD module in MU, module not on student’s departmental programme.
GSF4 Gain Accreditation for Inter-Institutional Module Form
The Gain Accreditation for Inter-Institutional Module GSF4 should be completed by students taking a credited module outside MU.
GSF5 Research Masters and PhD Credit Waivers and Course Variations Form
The Credit Waivers and Course Variations GSF5 should be completed by student who wishes to receive a waiver on a module they have already completed or wishes to change the balance of minimum credits required i.e. wishes to take 20 subject specific credits and 10 transferable credits instead of 15/15.
Additional forms available on Registry website
Additional forms available on Registry website:
R1 Postgraduate Withdrawal or Suspension Request Form
R2 Lapsed Postgraduate Education
Student must complete this form if they have not suspended and wish to return to study: should be very rare.
R4 Postgraduate Extension Request Form
Student must complete this form if their study extends beyond the normal maximum period: should be very rare.
GSF7 Application for Postgraduate Occasional Student Admission
Maynooth University welcomes applications from occasional students who wish to study a postgraduate specific module(s) for a semester. Please note that as an occasional student you are not on a programme leading to any other award of this University.
If you are interested in studying as a Postgraduate Occasional Student, it is important you contact the relevant departments(s) to ascertain which module(s) you are interested in registering for. You should also contact the Fees Office to ascertain what Fees are applicable to you before applying.
GSF7 Application for Postgraduate Occasional Student Admission
GSF8 PhD Transfer application
The GSF8: PhD Transfer application is intended for candidates who have already commenced a postgraduate research programme in another institution and who wish to transfer to Maynooth.
GSF9 Final Semester Fee
The GSF9 Final Semester Fee is available to research students who have completed the normal period of registration and who need some extra time to finalise and submit may avail of a one semester registration at a reduced rate of EU €1,000/Non EU €2,170 plus student levy, with permission from the Dean of Graduate Studies. Students must have paid the full continuation fee & student levy due prior to applying for a Final Semester Fee. If they submit by the approved submission date, the Final Semester Fee will apply.