The university pays a fee of €214 for reading a doctoral thesis and €102 for reading a research masters thesis.
When visiting Maynooth University, vouched accommodation & subsistence expenses will be reimbursed up to €167 per 24 hours, on submission of vouched receipts. Subsistence receipts must be itemised. Expenditure on alcoholic beverages will not be reimbursed by the University.
On submissions of original receipts, travelling expenses are paid by Maynooth University to cover the Visit for the viva voce examination. It is requested that the most economical form of transport to Maynooth University is used, which may include economy class flights, parking and taxis. Public transport should be used where possible. The current reimbursement rate for motor travel is 41.8 cent per kilometre and externs are expected to provide their own insurance cover.
When you have completed work for the University or have incurred expenses in visiting Maynooth, you are encouraged to submit a External Examiners Claim Form to email@example.com for any fees and expenses as soon as possible after examining. You will be provided with an External Examiners Claim Form after the the chairperson for the Viva Examinatiion has been appointed.
All External Examiners must complete an Online Personnel Form before submitting a claim. A Personnel Form is required, regardless of whether examination duties were conducted on campus or remotely. As this is the mechanism for collecting you bank account and other details, we require you to complete the form as soon as possible, otherwise it will result in a delay in payment.
If you do not have an Irish PPS (Personal Public Service) Number at the time of completing the Personnel Form, you may leave this section of the form blank.
In completing this online form, you should choose the option:
“Examinations Office” as the Department and
“External Examiners” as the Category of Work.
If you experience difficulty completing the form, please contact the Maynooth University Human Resources Office.
Important Note for Non-Resident External Examiners:
If you do not already have an Irish PPS number, it is advisable to apply for one upon appointment as emergency tax will be deducted from your examination fee without one. A PPS number is also required should you intend to claim that emergency tax back from Irish Revenue. Please note, this is only required if you attend the viva examination in person in Ireland. If you attend the viva virtually (outside the Republic of Ireland), you do not need to apply for a PPS Number.
PPS numbers are issued by the Department of Social Protection. If you wish to apply for a PPS number, please contact the DSP’s Client Identity Services at the following email address: firstname.lastname@example.org and the telephone number is +353 71 9672616, if calling from abroad. The details are also available here.
Client Identity Services (CIS) will require you to complete the Reg 1 Application Form, PPS Number Exceptional Application Form, Questionnaire Form, which are available here, at the bottom of the webpage. The link also provides additional information in relation to what is required when applying for a PPS number and the documents that are needed when submitting the Reg 1 Application Form. Please refer to the “Applying for a PPS Number if you are living outside Ireland” section.
If you have queries or require assistance with any of the above, please do not hesitate to contact us email@example.com.