This is the office that will coordinate the process for returning to work on campus. It also oversees the University’s Covid-19 risk assessment and management programme. The office is directed by Michael Rafter, Director of Campus Services. All enquiries regarding return to campus working should be directed to email@example.com
Work from home where possible: Staff are asked to work from home if possible. If you need to access campus before 5th July please contact your Head of Department, who can seek access approval from the relevant member of UE. A letter from HR will be required to attend campus during this period.
Staff who need to access the campus after 5th July should follow these steps:
- If you have a single-occupancy office, you should email the Return to Campus Office (firstname.lastname@example.org) to let them know you will be coming on campus.
- If you are in a shared office, you should discuss the arrangements with your Head of Department or their nominee. They will review the departmental risk assessment and may arrange a rota to ensure the space is not over-crowded or may refer to the Return to Campus office for further guidance.
- You should watch this video prior to attending campus and read the
Maynooth University Covid-19 Return to Campus Policy
to inform yourself of your responsibilities and the relevant steps to be followed to ensure a safe return to campus.
More information for staff who need to access the campus after 5th July can be found here (on this page).
Where a Department requires a visitor or contractor to visit campus, the Department should email the RTCO (email@example.com), ideally, no later than three days prior to their expected arrival. The Department should also provide the email address of the visitor/contractor to the RTCO.
Once notified, the RTCO will issue the relevant access forms for completion by the visitor/contractor.
In the event three days’ notice cannot be provided, please contact the RTCO as soon as you become aware of the need for a visitor or contractor to visit campus.
Please note, no visitor or contractor may come on campus without completing the Visitor Access Form.
Per guidance from the Department of Business, Enterprise and Innovation Return to Work Protocol, the University has appointed Lead Workers, whose role is to work with the University to assist in the implementation of Return to Campus measures. Staff may contact the Lead Workers with relevant questions or concerns.
Current MU Lead Workers:
Contact tracing by the HSE may be necessary should a suspected or confirmed case occur on campus. Each employee is responsible for maintaining their Individual Contact Log of close contacts.
For the purposes of the log “Close Contacts” is defined as a person with whom you have:
- spent more than 15 minutes with and at a distance of less than 2m, in any circumstances (indoors or outdoors); or
- spent more than 2 hours per day in the same room as the person, even though they maintain physical distancing.
Individual Contact Log Requirements:
- Each employee should keep a personal contact log for the previous 14 days;
- Individual contact names and locations of persons with whom you have been in close contact;
- This contact list may include work colleagues, students, visitors, or third-party service providers; and
- This list should be stored securely and readily available upon request from the HSE or the University.
A template contact log is available here:
Individual Contact Log Template
Departmental Contact Log Requirement
Each Head of Department or nominee should also compile and maintain departmental workgroup lists of people that would normally work together and identify where multiple staff share an office or laboratory. This log should be kept for a rolling four-week period.
A template departmental log is available here:
Departmental Contact Log Template
Each workplace within the University has been subject to a risk assessment, and the required measures have been put in place in line with public health advice.
Workplace risk assessments are based on information to hand at the time of compilation. In some instances, it may be necessary to carry out a revised risk assessment if the working practices and/or guidelines have changed to such an extent that the circumstances require a new risk assessment. If an employee has a concern or question about a workplace risk assessment, they should discuss their concerns with their Head of Department or nominee or the RTCO.
Risk assessments will be revised for all teaching venues prior to the start of term.
Postgraduate research students may continue to work on campus, subject to departmental risk assessments and procedures in place for their department, institute or centre.
Please read our document
Frequently Asked Questions - Researchers
Following public health guidelines on hygiene and physical distancing is the key to safe working in the context of Covid-19. Each member of the University community has a responsibility to take steps to halt the spread of Covid-19 and must take personal responsibility for their actions during this period. All staff must adhere to the latest public health advice (See: HSE guidelines) and guidance from the University.
Anyone who exhibits cold or flu-like symptoms should not come to work on campus. They should contact their GP and follow their direct advice.
The guidance below covers general hygiene and public health guidance, and how it will be implemented on the Maynooth University campus.
Employees must ensure to:
- Wash their hands with soap and water regularly, particularly after coughing, sneezing, being in a crowd, etc.
- Not share objects that touch their mouth, for example, bottles or cups
- Use own pens.
- Adopt good respiratory hygiene and cough etiquette.
- Avoid touching their eyes, mouth, or nose.
Employees may also reference the HSE guidelines on Hand, Respiratory and General Hygiene for further guidance.
The wearing of face coverings by students will be mandatory in all classroom and other teaching settings, and should be worn by employees and students in all other indoor settings across the University, except for in sole occupancy offices. There may be good reasons, including personal health reasons, why a small minority of students and employees are unable to wear a face covering.
The policy of wearing face coverings will apply unless an individual employee has an illness or impairment that would make wearing a face covering difficult. In such circumstances the employee should contact the Covid Response Team prior to their arrival on campus, on 01 474 7999 or firstname.lastname@example.org, who will advise the employee and their department(s) on the steps required to mitigate risk for the employee and others.
Visors are not the best option for protecting yourself and others from Covid-19. Using a visor is better than not wearing any face covering, but visors should only be worn by those who have an illness or impairment that makes wearing a face covering difficult. HSE advice on use of face coverings is available at https://www2.hse.ie/conditions/coronavirus/facecoverings-masks-and-covid-19/when-to-wear.html.
There should be a distance of at least two metres, and never less than one metre kept between individuals at all times. Where a distance of two metres cannot be maintained, individuals should wear face coverings and ensure a one-metre distance at all times. Where necessary and in the context of physical distancing, changes to working practices, physical measures and/or additional control measures should be put in place to minimise risk.
A washable cloth face mask will be made available at the point of returning to campus for every member of staff who requests it. It is strongly emphasized, however, that use of a facemask does not at all diminish the essential need for physical distancing and good hygiene practices.
When using a face covering, employees should:
- Wash their hands before putting the face covering on, and once on, they should not touch it.
- While wearing a face covering, employees should wash their hands before re-adjusting the face covering and wash their hands again immediately after.
- When removing the face covering, it should be removed from behind, using the ties or ear loops.
- If the face covering is disposable, it should be put straight into a bin. If the face covering is reusable, it should be put it in a plastic bag, and the employee should wash their hands after handling it. Employees should then take it home and put it in a hot wash (over 60 degrees) with detergent.
- In all instances, employees must wash their hands after taking the face covering off.
Where possible, employees should only work with the same group of people when on campus and should leave campus as soon as their on-campus task and/or working hours are completed. Where possible, any meetings should be held on virtual online platforms rather than face to face meetings. Where a virtual meeting cannot occur, meetings in offices must be planned to maintain a two-metre distance between individuals. Attendees of the meeting should not attend if they are symptomatic.
As part of the workplace risk assessment process, any specific actions are needed to facilitate an employee’s safe return to campus, such as limiting the use of shared office space, these will be documented in the workplace risk assessment.
Employees should also minimise their on-campus footprint while on campus and restrict their movements to only those locations that are required to complete the task
Cleaning of work areas, washroom facilities and communal spaces will be conducted at regular intervals. Any high touch/high traffic areas, such as turnstiles, workstations, door handles, locker rooms etc…will be cleaned at least twice per day.
All employees are encouraged to utilise the cleaning products provided to conduct wipe downs of their own work areas regularly.
All events on campus during are cancelled for the time being.